Privacy Policy
Version: 1.0
Date: 23 May 2018
We take your privacy seriously and will only use your
personal information to administer your account and to provide the products and
services you have requested from us. We
will never sell, share or use your personal information other than as described
here.
About This Privacy
Policy
This policy sets out how we will use and share the
information that you give us. This
policy describes your relationship with Sovereign Office Trading Company.
Who We Are & How To
Contact Us
Sovereign Office Trading Company is a trading name of
Sovereign Office Trading Company. The data controller is: SOVEREIGN OFFICE
TRADING COMPANY. You can get in touch
with us in any of the following ways:
Email: info@sovereignoffice.co.uk
Phone: 01933 626060
Post: 1 Adams Close,
Stanwick, Northants, NN9 6TQ
How to change your
preferences
Get in touch
with us in any of the following ways:
Email: info@sovereignoffice.co.uk
Phone: 01933 626060
Post: 1 Adams Close,
Stanwick, Northants, NN9 6TQ
How we operate
We operate in line with EU GDPR (May 2018) data protection
guidelines. We are committed to
maintaining your personal rights and allow all users to change or withdraw
their opt-in options at any time. We
will also advise you on how to complain to the relevant authorities, namely the
Information Commissioner’s Office.
Who this privacy
policy applies to
Sovereign Office Trading Company is an Office Furniture
Retailer. This policy applies to all customers, suppliers and individuals in any other capacity of Sovereign Office
Trading Company. Processing of your data
is required in order for us to supply a service to you.
What this policy
applies to
This section describes the lawful basis for processing
your data and applies to the information about yourself that you choose to
provide us with or that you allow us to collect. This includes (as a customer):
·
Information you provide in the form of messages
·
Information relating to purchases and other
transactions
·
Information given and stored as part of our
ongoing relationship
Scope of Consent
By submitting your personal data on this site, you are
affirming your explicit consent for such information to be used in accordance
with this privacy policy. You will be
able to withdraw that consent at any time by the methods described.
Opting out at a
later date
Once you have given your consent, you can amend or
withdraw your consent at any time. You
can also choose to object to processing at any time. We respect all user rights as defined in
GDPR. If you have any comments or wish
to complain please contact us at any time.
How we store and
process your data
Your account data will be collected, stored and processed
in the UK only. During the course of our
relationship with you, we will retain the data provided to us which is
necessary to provide our services to you.
We will store transactions, payment and order data for up to 7 years or
for as long as required by UK financial and company regulations.
Our obligations
We are a data controller.
In relation to the information that you provide to us, we are legally
responsible for how that information is handled. We will comply with the Data
Protection Act 1998 and the GDPR (2018) in the way we use and share your
personal data. Among other things, this
means that we will only use your personal data:
·
Fairly and lawfully
·
As set out in the legislation and this policy
·
To the extent necessary for these purposes
We will process your personal data ourselves as the data
processor. We will take reasonable
precautions to safeguard the personal information that you supply.
Sovereign
Office Trading Company may from time to time use your information for
marketing, account
management or relationship management purposes. The main purpose of this is to provide you
with information about goods and services which we think may be of interest to
you and/or to maintain any existing relationship we may have with you.
Third Parties
Your data is not shared with any third parties other than
as described here.
Security
We will report any breaches or potential breaches to the
appropriate authorities within 24 hours and to anyone affected by a breach
within 72 hours. If you have any queries
or concerns about your data usage please contact us.
Legitimate
Interests
Under the Data Protection Act, we are also permitted to
share some information with third parties who use such data for non-marketing
purposes (including credit and risk assessment and management, identification and
fraud prevention, debt collection and returning assets to you).
Contacting us,
exercising your information rights and Complaints
If you have any questions or comments about this Privacy
Policy, wish to exercise your information rights in connection with the
personal data you have shared with us or wish to complain, please contact: The
Data Protection Officer at Sovereign Office Trading Company. We will process SARs within 20 days, SAR
responses are usually free but we reserve the right to charge for excessive or
unfounded requests. We fully comply with Data Protection legislation and will
assist in any investigation or request made by the appropriate authorities.